The Calgary Public Library Foundation empowers people to make a difference in their community.

We are a passionate group of non-profit professionals who have been inspired by the impactful programs and services our library system offers. We’re a small and mighty team whose sole purpose is to raise funds for the Calgary Public Library, cultivating innovation and bringing programs, services, and collections to all.

Check this page often for job postings to join our team.

Senior Development Officer

About the Calgary Public Library Foundation (www.libraryfoundation.ca)

We’re a dedicated group of fundraisers who are constantly striving to make the world better. We believe in our heart of hearts that libraries are critical community hubs and Calgary Public Library improves the lives of Calgarians. Our donors are a top priority and we are truly grateful for each and every one who, through philanthropy, makes the Library even better by removing barriers, supporting innovation and creating a more resilient community.

We’ve raised more than $70 million in the last decade, breaking records and creating a culture for library philanthropy in Canada. Our organization has more to do, and we’re looking for a Senior Development Officer to help us continue with and secure new ongoing funding partnerships and sponsorships from corporations, foundations, and other organizations. This is an exciting opportunity for the right candidate to play a part in defining their key role with the Calgary Public Library Foundation. 

We’re a collaborative group, more likely to call out to our colleagues and hash out a problem on the fly than send an email. We’re creative problem-solvers who love trying new ideas. We have fun but never forget to challenge each other and the status quo. 

About You

You’re a seasoned networking superstar. You love getting out of the office and connecting with the right people and the right organizations to secure support for Calgary Public Library. You have a curious mind, are a good listener, know how to ask key questions, and build trust with people. You’re comfortable navigating and leading conversations with both individuals and corporations about priority funding needs and asking directly for financial support. 

As much as you enjoy getting out and networking, you also excel at settling in and researching potential prospects, cold calling and generating new leads. You are organized, efficient, and are comfortable managing a large pipeline. You are self motivated and enjoy the satisfaction of meeting or exceeding your goals. 

You’re an all-around excellent communicator—not just in conversations but in writing, too. You understand the importance of communicating according to a donor’s wishes, you know the ins-and-outs of proposals, grant-writing and stewardship reporting processes. You know the difference between what decision-makers want to see when a document comes across their desk, versus an individual donor. You are clear and concise while deciphering complex subject matter and are skilled at demonstrating the ROI the Library has in our community. 

What You’ll Do

Fundraise

  • Lead, develop and execute the strategy to maintain, grow and build a portfolio of assigned major gift donors and prospects. 
  • Research and strategize new prospects including corporations, new industries, individuals, and Foundations. Comfortable making cold calls on a weekly basis.
  • Develop a proactive annual fundraising plan to move donors and prospects from identification and cultivation towards solicitation and closure in an appropriate and timely fashion, including stretch gifts and multi-year pledges.
  • Lead and develop grant applications, ensuring all timelines are met, and secure event sponsorship support.
  • Create and maintain a high-quality stewardship plan for donors that ensures stewardship reporting requirements are met to sustain successful long-term partnerships. 
  • Assist the Board of Directors to identify, cultivate, solicit and steward donations.
  • Collaborate with the Director of Development and CEO to develop plans for the cultivation, solicitation and stewardship of prospective donors.
  • Detailed tracking of all activities through established procedures within the NXT database and our internal Shared Drive.

Build Relationships

  • Build long-lasting, meaningful and deep relationships with donors successfully moving them through the donor cycle. 
  • Negotiate and mediate to achieve the best outcome for the Library and the donor.
  • Cultivate relationships with our Board of Directors, Calgary Public Library staff, leaders, and friends. 
  • Ensure ongoing familiarity with Library direction, priorities, economic environment, current trends in philanthropy and innovation in fundraising and leadership. 
  • Collaborate with Library team members to identify areas, pilots and programs that require and inspire funding support. 
  • Identify personalized cultivation, solicitation and stewardship tactics with the support of the team. 

Support the Team

  • Pitch in and support your colleagues in various scenarios.

Our Ideal Candidate

  • 5+ years of major gift fundraising experience with proven ability to obtain support at the level of six figures and above.
  • Cold calling master, leading to new donors. 
  • Skilled relationship-builder with an established track record of understanding the vision of donors and prospects and how they can achieve their goals through investment in the Library.
  • Clear and concise professional communication skills that can not only secure gifts, but develop and sustain ongoing relationships with donors to ensure they continue to experience the impact of their investment through appropriate stewardship methodology.
  • The ability to exercise a high level of discretion in both internal and external interactions; professional, composed and can demonstrate grace under pressure. 
  • A high level of knowledge about relational database systems and technology applications to enhance business workflow and scalability (we work in Raiser’s Edge NXT).
  • Strong organizational abilities, including planning, prioritizing and organizing complex grants and proposal deadlines with minimal direction.

What You’ll Get

  • Salary for this position is dependent on your level of expertise and experience in the field
  • A comprehensive benefits package
  • Full-time position 
  • 16 personal days 
  • 20 days of vacation
  • 10% RRSP matching

The Interview Process

  • We will review all resumes using blind screening and invite the top candidates to discuss their skills at our first round of interviews. 
  • Shortlisted candidates will be invited to meet the team. You’ll spend five minutes with each of your potential colleagues and get to learn more about our organization. 
  • If you’re offered the position, we will have you start as soon as you are able—why wait?

We know every single person brings something different to the table. We encourage you to show your personality and demonstrate your skills in your cover letter. 

  • Please send your cover letter and resume in a single PDF document to info@libraryfoundation.ca 
  • The subject line of the email should read “Senior Development Officer”

This posting will be open until we find the right person for our team, but don’t delay—we hope to start calling potential candidates as early as February 12th.

Commitment to Equity, Diversity and Inclusion

We value diversity and inclusion and welcome diverse expertise and talent to support an innovative and collaborative work environment. We are committed to a respectful and inclusive workplace and welcome applications from all qualified candidates, including people of all gender identities, Indigenous people, persons with disabilities and members of visible minorities. We are happy to provide reasonable accommodations throughout the selection process, if so, please advise when you are contacted for an interview.

Stewardship & Events Officer (Term)

Position Type: 1-Year Temporary Position (March 2024 – March 2025)

About the Calgary Public Library Foundation (www.libraryfoundation.ca)

We’re a dedicated group of fundraisers who are constantly striving to make the world better. We believe in our heart of hearts that libraries are critical community hubs and Calgary Public Library improves the lives of Calgarians. Our donors are a top priority and we are truly grateful for each and every one who, through philanthropy, makes the Library even better by removing barriers, supporting innovation and creating a more resilient community.

We’ve raised more than $70 million in the last decade, breaking records and creating a culture for library philanthropy in Canada. Our organization has more to do, and we’re looking for a Senior Development Officer to help us continue with and secure new ongoing funding partnerships and sponsorships from corporations, foundations, and other organizations. This is an exciting opportunity for the right candidate to play a part in defining their key role with the Calgary Public Library Foundation. 

We’re a collaborative group, more likely to call out to our colleagues and hash out a problem on the fly than send an email. We’re creative problem-solvers who love trying new ideas. We have fun but never forget to challenge each other and the status quo. 

About You

You are a self-starter who thrives in a busy work environment, relishing the opportunity to engage in a diverse range of fundraising tasks. With your exceptional organizational skills, you adeptly manage competing priorities. Your eagerness to continuously learn about the intricacies of nonprofit work drives your dedication. Your ability to provide exceptional customer service shines through in your interactions with donors, as you consistently go above and beyond to support their needs. When it comes to event coordination, you provide strong organizational skills and an ability to respond quickly and problem-solve. You are a strong writer with careful attention to details as you report on donor impact and fundraising results. Your proficiency in donor interactions, project management, and event coordination make you a valuable asset to our hardworking team.

What You’ll Do

As the Stewardship & Events Officer, you will provide support for:

 

  • Donor Stewardship and Writing Support
    • Liaise with our Library colleagues to collect program and service delivery information to report on donor supported activities
    • Support the writing of impactful stewardship reports and appeals for donors at all giving levels
    • Assist the team in gathering background information and drafting compelling proposals for major donors
    • Contribute to the Foundation’s grant strategy through writing, editing, research, and administrative tasks
  • Events
    • Liaise with event vendors and contacts to support the coordination of major Library Foundation events, including the Library Foundation’s annual Lit Gala
    • Support event execution and logistics including catering, A/V requirements, rentals and volunteers.
    • Support the guest experience ensuring a memorable and thoughtful experience
    • Work with Foundation and Library staff to support donor recognition, event activations, RSVP management, budget tracking, website updates and more
  • Donor Outreach
    • Demonstrate exceptional customer-service skills during in-person, online, and phone interactions with donors and supporters
    • Provide outreach support for the Fund Development team to fill the room for our compelling calendar of donor events
  • Project Management 
    • Delegate tasks across individual teams as required, and follow up to ensure timelines are met
    • Demonstrate excellent organizational skills and a keen ability to prioritize tasks
    • Comfortable working with others to support the highest priority needs of the team and pivot quickly between activities when required

Our Ideal Candidate

  • 1-2 years of writing experience, preferably in a non-profit/fundraising environment
  • 1-2 years of experience in event management or coordination
  • A can-do attitude
  • Ability to multitask in a fast-paced environment, prioritize work, demonstrate initiative, and meet deadlines
  • Project management experience across multi-person teams with complex logistics
  • Ability to work some evenings and weekends
  • Raiser’s Edge (CRM) experience an asset
  • Experience in a fundraising or marketing environment an asset
  • Ability to lift up to 30lbs, load and unload event material and equipment into vehicles and venues
  • Class 5 license and reliable vehicle transportation required

What You’ll Get

  • A competitive salary
  • The opportunity to learn about nonprofits and different roles by trying a range of tasks
  • A hybrid work environment, with three days at Calgary’s Central Library and two at your home office.

The Interview Process

  • Please send your cover letter and resume in a single PDF document to hr@libraryfoundation.ca The subject line of the email should read ‘Stewardship & Events Officer”. In your cover letter, tell us:
    • What is your superpower that will help our team succeed?
  • We will review all resumes using blind screening and invite the top candidates for an initial screening interview by phone. 
  • Successful candidates will be invited to discuss their skills at our first round of in-person interviews. 
  • A second interview will allow us to dig into your skills and allow you to learn more about our organization, culture, and what the role will entail. 
  • Shortlisted candidates will be invited to meet the entire Foundation team virtually for a five minute chat with each of your potential colleagues.

 

This posting will be open until we find the right person for our team, but don’t delay – we hope to start calling potential candidates as early as February 28, 2024. 


Commitment to Equity, Diversity and Inclusion

We value diversity and inclusion and welcome diverse expertise and talent to support an innovative and collaborative work environment. We are committed to a respectful and inclusive workplace and welcome applications from all qualified candidates, including people of all gender identities, Indigenous people, persons with disabilities and members of visible minorities. We are happy to provide reasonable accommodations throughout the selection process, so if required, please advise when you are contacted for an interview.